Case Study — Real Results

From 6-Hour Estimates to 20 Minutes

How a residential remodeler in Charlotte went from drowning in admin work to running 10 jobs with real-time margin visibility — in 3 months.

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95%
Less time estimating
150+
Hours saved/month
$47K
Unbilled work caught
45min
To first AI estimate
The Company
A residential remodeler in Charlotte, NC

Full-service remodeling company. Kitchens, bathrooms, additions, whole-home renovations. Two project managers running everything from estimates to punch lists.

$3-5M
Annual Revenue
8-10
Active Jobs
2
Project Managers
~40
Jobs Per Year
The Problem
Profitable on paper. Bleeding in practice.

They were winning jobs. But the back office was held together with spreadsheets, gut feel, and 14-hour days.

✗ Before Forgekind
  • ✗ 4-6 hours per estimate, manually
  • ✗ 45% of line items needed correction
  • ✗ Scheduling done in Google Sheets
  • ✗ Clients calling daily for updates
  • ✗ Margins unknown until year-end
  • ✗ Work completed but never invoiced
  • ✗ PMs buried in admin, not building
✓ After Forgekind
  • ✓ 20-minute estimates (AI draft + PM review)
  • ✓ 12% correction rate and dropping
  • ✓ Auto-generated schedules with dependencies
  • ✓ Monday/Friday client updates, automated
  • ✓ Real-time margins across every job
  • ✓ Billing alerts catch every milestone
  • ✓ PMs focused on execution, not paperwork
The Journey
From onboarding to operating system

Here is what the first 3 months looked like.

Day 1 — Onboarding
45 minutes to first AI estimate
Connected JobTread. Forgekind scanned their historical data — 40+ jobs, pricing patterns, cost structures. Built a company model automatically. First AI-generated estimate on a real job before the onboarding call ended.
45min
Total setup time
40+
Jobs analyzed
Week 1 — Discovery
$47,000 in unbilled work. Found immediately.
The billing audit flagged completed phases with no invoice sent. Three jobs had work done weeks ago that was never billed. Total: $47,000 sitting on the table. Recovered within days.
$47K
Unbilled work caught
3
Jobs with missed invoices
Month 1 — Acceleration
PMs stopped building spreadsheets and started building houses
Estimates dropped from 4-6 hours to under 30 minutes. AI drafts were good enough that PMs only corrected 30% of line items (down from 45%). Automated Monday updates and Friday reports meant clients stopped calling.
30min
Average estimate time
30%
Correction rate
-25%
Client calls
Month 3 — Compound Effect
The system got smarter. The numbers got better.
Forgekind learned from every PM correction. Correction rate dropped to 12%. Estimate time hit 20 minutes. Margin tracking caught an overrun at $2K instead of the usual $20K discovery at project end. 150+ admin hours/month eliminated.
20min
Estimate time
12%
Correction rate
150+
Hours saved/month
The Numbers
Results that compound every month
95%
Faster Estimates
4-6 hours down to 20 minutes. AI draft + PM review.
150+
Hours Saved/Month
Admin time eliminated across estimating, scheduling, client comms, and billing.
$47K
Recovered Week 1
Unbilled work caught by automated billing audit on day one.
12%
Correction Rate
Down from 45%. AI learns from every PM edit and gets smarter.
40%
Fewer Client Calls
Automated Monday/Friday updates mean clients stop chasing.
$2K
Overrun Caught Early
Real-time margin tracking catches problems at $2K, not $20K.
I knew something was off but couldn't pinpoint it. The system pinpointed it in 45 minutes.
— Owner, Residential Remodeler, Charlotte NC
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